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District School Board of Niagara
Policy Human Resources - General

E-14 Police Criminal Record Check - Police Vulnerable Sector Check for Service Providers

Date Jun 2015
Review Jun 2020

A service provider is an individual who is not an employee of the District School Board of Niagara (DSBN) and who comes into direct contact with students on a regular basis at a school site of the DSBN in the normal course of providing goods or services under contract with the DSBN, or carrying out his/her employment functions as an employee of a person who provides goods or services under contract with the DSBN, or who provides services to a person who provides goods and services under contract with the DSBN or Ministry of Education. The definition of "others" extends the requirement of Police Criminal Record Check – Police Vulnerable Sector Check to individuals who provide goods or services without a formal contract with the DSBN.

  1. The DSBN will not allow school access to service providers who have direct and regular contact with students:
    - who have not provided a Police Criminal Record Check – Police Vulnerable Sector Check, or
    - who have provided a Police Criminal Record Check – Police Vulnerable Sector Check which has been adjudicated and found to present an unacceptable risk to students and/or staff.
  2. The DSBN grants School Administrators, Supervisors, and other DSBN employees the authority to request any service provider to produce a Police Criminal Record Check – Police Vulnerable Sector Check to ensure compliance with this Policy and the statutory Regulations.
  3. The DSBN shall determine who is a service provider who may come into direct contact with students on a regular basis, and who is required to produce a Police Criminal Record Check – Police Vulnerable Sector Check.
  4. The DSBN will include provisions in the Request for Proposal/Tender/Quotations that notify potential service providers of the requirements to obtain Police Criminal Record Check – Police Vulnerable Sector Checks and annual Offence Declarations thereafter.
  5. The following provincial organizations provide services to our schools and are required to obtain Police Criminal Record Check – Police Vulnerable Sector Checks.
    - Public Health Departments
    - Community Care Access Centres
    - Children's Mental Health Ontario
    - Provincial Schools Authority
    - Day Nurseries
    - Children's Aid Societies
  6. Others who are required to obtain a Police Criminal Record Check – Police Vulnerable Sector Check include, but are not limited to:
    - Students attending university or college programs which involve practicum or co-operative placements in schools
    - Cafeteria/Food Services providers